Who owns files created in shared drives?

Your organization owns the files in a shared drive, not an individual. When an employee leaves and an admin deletes their account, their files remain in shared drives. All members of a shared drive see the same content.

Who can see files on shared drive?

Only users in your organization

People with Manager access to a shared drive can move files from that shared drive to a Drive location in a different organization. Users in the selected organizational unit or group can move content from their My Drive to a shared drive owned by a different organization.

How do shared drives work?

Shared drives are a popular way to store, search and grant file access to team members. Instead of an individual having ownership, a shared network drive puts files in the hands of entire teams. Regardless of whether a colleague leaves a company files remain in one place and accessible to a variety of users.

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Are shared drives backed up?

Each shared drive has its own Trash. Members with Content manager access and above can move files to Trash. Files and folders in Trash are deleted forever after 30 days. Members with Manager access can permanently delete files before 30 days.

Who can edit files in a shared drive?

For example, if you share an Excel file in a shared drive with a user who opens the file in Drive for desktop, the user can only view and not edit the file. To allow users to edit files in a shared drive in Drive for desktop and Chrome OS, give the user Content manager or Manager access to the shared drive.

Can the owner of the Google Drive see who viewed?

To make collaboration more efficient and effective, Google Drive is adding a new Activity dashboard that lists the view history of a shared file. The initial Activity dashboard features the “viewing data” for a file, including who has viewed and when they viewed it. …

How do I make Google Drive private?

Set a doc to Private

  1. Click the blue Share button in the top right of your doc.
  2. Next to the current visibility option, click Change….
  3. Select Private.
  4. Save your choice.

Is Google shared drive safe?

When you upload files to Google Drive, they are stored in secure data centers. If your computer, phone, or tablet is lost or broken, you can still access your files from other devices. Your files are private unless you share them.

What is the difference between my drive and shared drive?

Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a shared drive belong to the team instead of an individual.

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What is the difference between shared drive and shared with me?

My Drive includes items you own, such as Google Docs, Presentations, Drawings, etc., and folders that you have created, as well as files and folders that you have synced or uploaded. … Shared with Me shows files and folders that you do not own, but that have been shared with you.

Is Google shared drive private?

The files and folders in your Google Drive are private by default until you decide to share them. You can share your documents with specific people or you can make them public and anyone on the Internet can view the shared files.

Why should you save all documents in a shared drive?

Files stored on the hard drive of individual PCs are only really safe if the user has backed them up somewhere. … Saving to a shared folder takes no more time and effort than the old habit of using ‘My Documents’ to store files. The big difference is that the data will be backed up in a safe file location.

Is Google Drive shared?

You can share the files and folders that you store in Google Drive with anyone. When you share from Google Drive, you can control whether people can edit, comment on, or only view the file.

Can content managers add people to a shared drive?

Content Managers are not able to add people to folders, permanently delete files or folders in the trash can, or move files and forward back and forth between shared drives.

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What can commenters do on Google Docs?

Users given the “can comment” permission can not only view a doc, but they can also make and respond to comments, without having editing rights.

What is the difference between manager and content manager in Google drive?

The manager can also view, edit, move, or delete items, as well as manage team member access and permissions. When you add a member to a Team Drive, the “Content manager” role will be selected by default. That role allows people to view, edit, move, and delete items from a Team Drive.